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How it Works: Archive & Delete Function

BudURL is built so that managing your entire ecosystem is painless and seamless. The Archive or Delete feature was developed to help users who create links that they don't need forever with an automated self-destruct option. An important distinction is that the Archive feature will preserve the link statistics, while the Delete feature removes them forever. Let's dig deeper into how to utilize this feature. 

How Archiving Works

Setting a date and time for a link to archive can be done while the link is being created or at any time afterward. When the function is triggered, the link will cease to redirect to the specifed destination and will instead direct to the homepage. (Note- you will need to set your homepage for your custom domain. Click here to learn how to do so.) Archived links continue to count towards total link caps. 

The statistics for the link will be preserved (but will no longer be collected), and the link will still show up in search filters as normal. If you'd like to archive a link effective immediately, you can select a date in the past. 

An archived link will be marked in your link manager with an alert icon next to it: 

You'll also know a link is archived when you see this banner across the top of the link details or edit page:

Example use case: Any campaign that has a hard end date is a great use case for archiving. Rather than worrying about disabling landing pages for promotions that will expire at the exact time, you can "turn off" the tracking links to them and take your audience to your home page instead. This saves a step and a headache of having to keep track of timing to redirect links. 

Pro-tip: If you'd like to redirect your users to a destination other than your homepage at campaign end (say, the landing page for the next promotion), you should use the Dynamic Routing function

How Deleting Works

You can also set a delete date when creating the link or at any time after it is created. Deleting a link is permanent- it will not show up in your link manager, and all of the statistics will be gone forever. If someone tries to access the short link after the delete date, they will see a "Link Not Found" page. Deleted links are removed from the system completely, so they do not count towards total link caps. 

The delete function should only be used when you are positive you will never need any of the data attached to the link again, and that the link is out of circulation so that your users are no longer trying to access it. If you aren't sure about that last part, it's a good idea to archive the link first and go back to delete at a later date. 

Example use case: Using the delete function adds a layer of security to when you are directing to pages with sensitive information. If you're using BudURL to send out links to access billing or password information, it's a good idea to set them to delete so they aren't floating around in perpetuity. Links of this nature are often generated for one individual, so the risk that a legitimate user would need to find it later is quite low. 

The delete function can also help keep your link manager clean and organized, keeping one-time use links from taking up space when you don't need them. 

How Do I Set an Archive or Delete Date?

The function is found near the bottom of the "Create a Link" page, and is found in the same spot for existing links when you go to the Edit view. 

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As shown in the screenshot above, the arrow on the left indicates the field which allows you to select a calendar date to Archive the link. If you wish to Delete, simply check the box indicated by the arrow on the right. 

You can set a date in the past if you'd like either function to take effect immediately.

Questions? Feedback? We're all ears!

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